These are the terms and conditions governing your participation in Latvian Ultrasound Association, Reg. Nr. 40008076009, legal address: Pilsonu Street 13, Riga, LV1002, Latvia) (event owner) organised event “EUROSON 2023” (event, EUROSON 2023, conference, congress).

By registering for an Event, you agree to these terms, which form a binding legal contract between the Event owner (“Us”, “We”, “Owner and Organizer”) and the registered attendee or participant (“You” or “Participant”).

If you are registering on behalf of another individual, it is your responsibility to ensure the person participating is aware of these terms and accepts them. By completing the registration on behalf of another individual you are warranting that you have made the Participant aware of these terms and that they have accepted these terms.

1. Participant Requirements

1.1. Access

Your registration entitles you to access the Event for which you have registered in the webpage under username and password. Any and all other costs associated with your attendance shall be borne solely by you, and Organizer shall have no liability for such costs.

1.2. Use of Likeness

By participating in the Event, you acknowledge and agree to grant Us the right to record, film, live stream, photograph, or capture your likeness in any media now available or hereafter developed and to distribute, broadcast, use, or otherwise globally to disseminate, in perpetuity, such media, without any further approval from you or any payment to you. This grant to Us includes, but is not limited to, the right to edit such media, the right to use the media alone or together with other information and the right to allow others to use or disseminate the media.

1.3. Event Content

You acknowledge and agree that Organizer, in its sole discretion, reserves the right to change any and all aspects of the Event, including but not limited to: the Event name, themes, content, program, speakers, hosts, moderators, venue and time. The Event content shall be recorded by Organizer and will be accessible to paid registrants.

2. Prohibited Conduct

2.1. Limitations on Use

By registering for a the Event, you agree not to sell, trade, transfer, or share your complimentary access link and / or code, unless such transfer is granted by the Organizer. By registering for a paid Event, you agree not to share, sell or trade your access. If Organizer determines that you have violated this policy, We may cancel your access, retain any payments made by you, report you to law enforcement authorities and ban you from Event.

2.2. Disruptive Conduct

You acknowledge and agree that Organizer reserves the right to remove you from the Online or Mixed Event, if Organizer, in its sole discretion, determines that your participation or behavior creates a disruption or hinders the Event or the enjoyment of the Event content by other Participants.

2.3. Recording, Live Streaming

Participants of any kind may not record or broadcast audio or video of sessions at Online, Onsite or Mixed Events.

2.4. Unethical / Non-Compliant Business Practices

Organizer reserves the right to deny participation to anyone who engages in or is reputed to engage in unethical or non-compliant business practices.

3. Fees and Registration

3.1. Payment

The payment of the applicable fee for the Event is due upon registration. If such payment is insufficient or declined for any reason, Organizer may refuse to allow you the access to the Event.

3.2. Taxes

The fees may be subject to value added tax, which, if applicable, will be charged to you in addition to the fees.

3.3. Organizer collects charges through a third-party online payment processor and does not store card data, but retains unique and anonymous payment identifiers.

4. Policy on cancellation of registration and refund of participation fee

4.1. If the registered participant exercises the right of unilateral termination of this accession contract by notifying the cancellation of the registration, sent to the official address of the event, if such notification is made no later than 90 days before the start date of the event, 50% of the participation fee will be refunded, as the difference represents the value estimated by mutual agreement of the efforts, both in kind and financial, that the organizer have already been made or must continue to make and are unable to avoid or recover.

4.2. If the notification regarding the cancellation of registration is sent less than 90 days before the start date of the event, the participation fee paid will not be refunded, as the nature of the event-specific organizational costs means that they have already been incurred or that there is an obligation to allocate them without the possibility of cancellation or recovery.

4.3. Notwithstanding points 4.1 and 4.2, the replacement of a participant by a person not yet registered as a participant, notified at the official address of the event by the waiver participant and who registers and pays the fee, entitles the waiver participant to a full refund if the replacement is made no later than 30 days before the start date of the event, and to 75% of the participation fee, if the replacement is made after this date, but not more than 20 days before the start date of the event.

4.4. From the amount determined as refundable according to point 4.3, when the substitute participant falls into a category for which a lower fee level is provided, the difference between the two fee levels and the bank fees due by the organizer for the collection of the fee shall be deducted, so that in the end, the organizer does not receive a lower participation fee than if there had been no replacement.

4.5. In case of cancellation or postponement of the event for reasons not attributable to the organizing company and neither to the participant nor to a third party, but for reasons that fall into the category “fortuitous event” or “force majeure” as defined by the Civil Code, as well as in case that a participant can no longer arrive or participate in the event for reasons falling into the category “fortuitous event” or “force majeure”, the participant has the right to choose to defer the fee for the new period of the event, in the form of maintaining the registration for the postponed event, without paying a new fee, or paying only the difference.

4.6. If the participant cannot or does not wish to opt for the deferral of the fee in accordance with point 4.5, in the cases provided for in that point, the participation fee may be refunded up to 50%, depending on the value of the organizational financial efforts and in kind, that the organizers have already done or must continue to do and cannot be avoided or recovered.

4.7. The total or partial refund of the participation fee according to the above provisions is made within 30 days from the end of the event or, in case of cancellation, from the date when it was supposed to take place, and in case of postponement, within 30 days from its conclusion, but not more than 90 days from the initial date for which the participant requesting the return has registered.

4.8. The equivalent value of the bank fees due by the organizer for the return of the participation fee according to point 4.7 shall be borne by the beneficiary of the refund and shall be deducted from the amount to be refunded when the banking procedures do not allow establishing their collection exclusively from the beneficiary.

5. Event registration confirmation

5.1. Once you have completed your registration, you will receive your registration confirmation by email. Please ensure that your valid email is entered correctly on the registration form. Be sure to check your junk email box too, in case any of your Event email(s) are caught by spam filters.

5.2. You will receive essential information for registered attendees electronically at the email address provided on your registration form.

5.3. If you would like to opt-out of any of these options, a link is provided in each email to give you the possibility to opt-out.

6. Intellectual Property

6.1. All intellectual property rights related to the Event, the Event content and all materials distributed at or in connection with the Event are owned by Organizer or by the Event exhibitors or speakers presenting at the Event. You may not use or reproduce or allow anyone to use or reproduce any trademarks or other trade names appearing at the Event, in any Event content or in any materials distributed at or in connection with the Event for any reason, without the prior written permission of Organizer.

6.2. For the avoidance of doubt, nothing in this Agreement shall be deemed to vest in you any legal or beneficial right in or to any trademarks or other intellectual property rights owned or used under license by Organizer or any of its affiliates; nor does this Agreement grant to you any right or license to any other intellectual property rights of Organizer or its affiliates, all of which shall at all times remain the exclusive property of Organizer and its affiliates.

6.3. This website is protected by copyright and other proprietary rights, and the unauthorized use of personal data or information of any kind on this website is a violation of copyright, personal data protection legislation or other read.